Administrative Clerk Needed In Canada

If you are a caring and skilled individual who enjoys working with seniors, we want to hear from you! We are looking for a casual Administrative Assistant for Brandt’s Creek Mews, our long term care senior care community in Kelowna, BC.

Benefits of working for Vantage Living:

  • Extended benefits. 100% Employer funded benefit plan available for full and part-time staff who work more than 20 hours/week.
  • Work/life balance. Flexible schedules to support your work-life balance.
  • Local. Locally owned and operated, supporting the community.
  • Modern. Beautiful, modern communities that inspire lifestyle.
  • Were cool. A fun and vibrant company culture!

Position Overview:

  • Greets families and visitors. Provides information, assistance and support as needed;
  • Under the direction of manager, schedules replacement staff for unscheduled absences and workload requirements in accordance with the master rotation and provisions of the collective agreement;
  • Under the director of the Site Leader, maintains master rotations, weekly schedules, call in sheets and leave requests for all areas. Accurately documents scheduling calls & responses;
  • Posts staff schedules for all functional areas within required time frames. Receives and processes payroll reports and submits to payroll office;
  • Organizes meetings and care conferences as requested, takes meeting minutes and books required travel;
    Receives couriers and deliveries. Establishes and maintains effective paper and electronic document filing systems;
  • Answers external and internal telephone calls in a friendly, respectful and professional manner. Transfers or redirects callers appropriately. Responds to calls for general inquiries with accurate information;
  • Provides support and assistance to the management on confidential and sensitive issues requiring discretion including communications, document preparation / storage and dissemination of information; and
    Performs other duties as assigned.
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To Be Considered:

  • Medical Office Assistant or Administrative Assistant Certification or equivalent combination of experience, education and knowledge;
  • Extensive MS Office, Outlook and Excel expertise;
  • Strong English language skills, understanding of medical terminology an asset;
  • Strong organizational and time management skills;
  • Friendly disposition, personable and able to build harmonious working relationships with clients, families, colleagues, business partners & members of the general public;
  • Able to multi-task, handle changing priorities & work under pressure; and
  • Staffing & scheduling experience in a 24 hour environment an asset.
    We thank all applicants for their interest. Only those selected for an interview will be contacted.

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